The Travancore-Cochin Literary, Scientific and Charitable Societies Registration Act, 1955
(ACT XII OF 1955)
An Act to provide for the registration of literary, scientific and charitable societies in the State of Kerala excluding the Malabar Districts.
Whereas, it is expedient that provision should be made for improving the legal condition of societies, established for the promotion of literature, science, or the fine arts, or for the diffusion of useful knowledge or for charitable purposes;
Be it enacted in the Sixth Year of the Republic of India as follows:
1. Short title, extent and commencement
- This Act may be called the Travancore-Cochin Literary, Scientific and Charitable Societies Registration Act, 1955.
- It extends to the whole of the State of 3[Kerala excluding the Malabar District] and shall come into force on such date as the Government may, by notification in the Gazette, appoint. The Act came into force from 20-8-1955, vide Notification No. Em.8-4032/55/EHL dated 13-08-1955.4
3 Substituted by the Kerala Adaptation of Laws Order, 1956.
4 The Act came into force from 20—8—1955, vide Notification No. Em.8-4032/55/EHL dated 13-08-1955
- “Governing body” means the governors, council, directors, committee, trustees or other body to whom, by the rules and regulations of the society, the management of its affairs is entrusted;
- “Member” means a person who, having been admitted in a society according to the rules and regulations thereof, shall have paid a subscription or shall have signed the roll or list of members therof, and shall not have resigned in accordance with such rules and regulations.
Explanation:- In all proceedings under this Act no person shall be entitled to vote or to be counted as a member, whose subscription at the time shall have been in arrear for a period exceeding three months;
- “Registrar” means the officer empowered by the [State Government] to register societies under this Act; and
- “Society” means a society registered or deemed to be registered under this Act
3. Societies formed by memorandum of association and registration
Any seven or more persons associated for any literary, scientific or charitable purpose, or for any such purpose as is described in section 32 of this Act, may by subscribing their names to a memorandum of association and filing the same with the Registrar, form themselves into a society under this Act.
4. Memorandum of association
- The memorandum of association shall contain the following particulars, namely:-
The name of the society; the objects of the society; the names, addresses and occupations of the governors, council, directors, committee or other governing body to whom, by the rules of the society the management of its affairs is entrusted.
- A copy of the rules and regulations of the society certified to be a correct copy by not less than three of the members of the governing body, shall be filed with the memorandum of association
Upon such memorandum and certified copy being filed, the Registrar shall certify under his hand that the society is registered under this Act. There shall be paid to the Registrar for every such registration a fee of 5[one hundred rupees] or such smaller fee as the Government may, from time to time, direct; and all fees so paid shall be accounted for to the Government.
5. ‘Substituted by Act 23 of 1991’
6. Registered office of society.
- A society shall, within twenty-one days from the date of its registration, have a registered office to which all communications and notices may be addressed.
- Notice of the situation of the registered office and of any change therein shall be given by the governing body of the society, within twenty one days after the date of registration of the society or of the change, as the case may be, to the Registrar who shall record the same.
- A society, already registered and in existence at the commencement of this Act, shall, within twenty-one days of the date of coming into force of this Act, have a registered office and its governing body, shall give notice of the situation of the registered office or of any change therein within twenty one days from the commencement of this Act or the change, as the case may be, to the Registrar who shall record the same.
- If the governing body of a society fails to comply with the requirements of this section, every member of the governing body shall unless, the Registrar for reasons to be recorded in writing condones the delay, be liable to a fine not exceeding five rupees for every day during which the non-compliance continues.
7. General meetings and minutes of proceedings of such meetings.
- It shall be the duty of the governing body of a society to convene the first general meeting of the society within 18 months from the date of its registration and thereafter once at least in every calendar year and not more than 15 months after the holding of the last proceeding meeting.
- . At the annual general meeting so held, election of members to the governing body shall be made as provided for in the rules and regulation of the society, provided the minimum number of persons in the governing body shall be three.
- A list of the members of the first governing body of a society shall be filed with the Registrar within fourteen days from the date of registration of the society and thereafter the list of the governing body shall be filed with the Registrar within fourteen days after the date of the annual general meeting.
- Every society shall cause minutes of all proceedings of general meetings to be entered in books kept for the purpose such minutes shall be signed by the chairman of the meeting at which the proceedings were had.
- If default is made in holding the annual general meeting, filing the list of governing body or recording the minutes of proceedings of general meetings as laid down in this section, the society and every member of its governing body who is wilfully in default, shall be liable to a fine not exceeding one hundred rupees.
8. Property of society how vested.
9. Suits by and against societies.
Provided that it shall be competent for any person having a claim for demand against the society, to sue the president or chairman, or principal, secretary or the trustees thereof if on application to the governing body, some other officer or person be not nominated to be the defendant.
10. Suits not to abate.
11. Enforcement of decree against society.
12. Books of accounts to be kept by society.
- The general body of a society shall cause to be kept proper books of account with respect to
- all sums of money received and expended for and on behalf of the society and the matters in respect of which the receipt and expenditure take place; and
- the assets and liabilities of the society.
- If default is made in complying with the requirements of this section, every member of the governing body who has knowingly by his act or omission, been the cause of such default, shall be liable to a fine not exceeding one hundred rupees.
13. Annual Balance Sheet.
- The governing body of every society shall at some date not later than eighteen months after the registration of the society and subsequently once at least in every calendar year lay before the society in general meeting a balance sheet and income and expenditure account for the period, in the case of the first account since the registration of the society and in any other cause since the preceding account made up to a date not earlier than the date of the meeting by more than six months.
- The balance sheet and income and expenditure account shall be audited in the case of the first balance sheet and account by an auditor appointed by the governing body and in the case of subsequent balance sheet and account, by an auditor appointed by the general meeting.
- The balance sheet and income and expenditure account shall be signed by at least three members of the governing body when the number of the governing body exceeds three and by all the members when the number is three.
- After the balance sheet and income and expenditure account have been laid before the society at the general meeting, a copy of the balance sheet certified by at least two members of the governing body, shall be filed with the Registrar within twenty one days from the date of the general meeting.
- If the requirements of this section are not complied with, the society and every member of its governing body, who knowingly and wilfully authorizes or permits the default, shall be liable to a fine not exceeding one hundred rupees.
14. Recovery of penalty accruing under bye-law.
15. Society to keep a register of members.
- Every society shall have a register of its members wherein the following particulars are entered:-
- the names and addresses and the occupation, if any, of the members;
- the date of which each person became a member;
- the date on which any person ceased to be a member.
- If default is made in complying with the requirements of this section, the society and every member of the governing body who knowingly and wilfully authorizes or permit the default, shall be liable to a fine not exceeding ten rupees for every day during which the default continue.
16. Members liable to be sued as strangers.
17. Members guilty of offences punishable as strangers.
18. Societies enabled to alter, extent or abridge their purposes.
But no such proposition shall be carried into effect unless such report shall have been delivered or sent by post to every member of the society ten days previous to the special meeting convened by the governing body for the consideration thereof, nor unless such proposition shall have been agreed to by the votes of three-fifth of the members delivered in person or by proxy, and confirmed by the votes of three-fifth of the members present at a second special meeting convened by the governing body at an interval of one month after the former meeting.
19. Power to call for accounts and inspection of books, etc.
- The [State Government] may at any time call upon the governing body of any society to submit periodically accounts of income and expenditure and of the assets and liabilities of the society. The Registrar or any other officer authorized by the 6State Government] shall periodically examine the accounts and other books of the society and submit to the Government a report on the result of such inspection. The Inspecting Officer may enter the premises of the society and governing body and the servants of the society shall furnish him with all information he may call for and shall also render him all the assistance necessary to enable him to conduct the examination and make the report. It shall be the duty of the governing body and of all persons who are or have been servants of the society to produce before the officer so deputed all books and documents in their custody or power relating to the society and to answer any question relating to the affairs of the society.
- Whenever the Inspecting Officer has reason to believe that the accounts or other books and documents of the society are withheld without sufficient excuse, he may after recording the reasons and grounds of his belief, enter and search or cause to be searched any place or may size any such accounts, books or documents.
- The [State Government] may, for the efficient and better management of the society, review the report submitted under sub-section (1) and pass such orders as they deem fit other than those referred to in clauses (a) to (c) of sub-section (1) of section 25.
6. Substituted by Kerala Adaptation of Low Order, 1956
20. Power to fine any member of the governing body or servant of the society and dismiss him for disobedience.
- The [State Government] may fine any members of the governing body or servant of the society who wilfully or contumaciously disobeys any order passed by them under section 19 in an amount not exceeding fifty rupees for each act of disobedience. If the said member or servant fails to carry out the said order within one week from the date of receipt by him of the order imposing the fine, the [StateGovernment] may dismiss him. The governing body of the society shall be bound to give effect to the order passed by the 7[State Government] under this section and any failure on their part to give effect to such order shall be deemed disobedience within the meaning of this section.
- A person dismissed under sub-section (1) shall be disqualified to be elected or nominated as a member of the governing body for a period of 5 years from the date of such removal unless the disqualification is removed by the [State Government].
7. Substituted by Kerala Adaptation of Low Order, 1956
21. Vacancy to be filled up in accordance with the rules and regulations of the society.
22. Amendments to memorandum or the rules and regulations of a society.
- When any amendment is made in the provisions of the memorandum or the rules and regulations of a society, a copy of the resolution effecting the amendment, certified to be a correct copy by not less than three members of the governing body shall be filed with the Registrar within fourteen days from the date of the general meeting at which the resolution was passed.
- If delay is made in so filing with the Registrar a copy of the resolution mentioned in sub-section (1) of this section, the society and every member of its governing body shall be liable to a fine not exceeding ten rupees for every day during which the default continues.
23. Provision for dissolution of societies and adjustment of their affairs.
Any number not less than three fourths of the members of any society may determine that the society shall be dissolved, and thereupon it shall be dissolved forthwith or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the society, its claims and liabilities according to the rules of the said society applicable thereto, if any, and if not, then as the governing body shall find expedient:
Provided that, in the event of any dispute arising among the said governing body or the members of the society, the adjustments of its affairs shall be referred to the principal court of original civil jurisdiction of the district in which the registered office of the society is situate; and the court shall make such order in the matter as it shall deem requisite:
Provided further that no society shall be dissolved unless three-fourths of the members shall have expressed a wish for such dissolution, by their votes delivered in person, or by proxy, at a general meeting convened for the purpose:
Provided also that whenever the 8[State Government] is a member of, or a contributor to, or otherwise interested in, any society such society shall not be dissolved without the consent of the 9[State Government].
8. Substituted by the Kerala Adaptation of Laws Order, 1956.
9. Substituted by the Kerala Adaptation of Laws Order, 1956.
24. Upon a dissolution no member to receive profit.
Provided, however, that this section shall not apply to any society which shall have been founded or established by the contributions of share-holders in the nature of joint stock company.
25. Application to court for dissolution, framing a scheme, etc.
- When an application is made by the [State Government] or ten per cent of the members on the rolls of a society to the District Court within the jurisdiction of which the society is registered, the court may, after enquiry and on being satisfied that it is just and equitable, pass any of the following orders:-
- removing the existing governing body and appointing a fresh governing body; or
- framing a scheme for the better and efficient management of the society; or
- dissolving the society.
- Where the application under sub-section (1) is by the members of the society, the applicant shall deposit in court along with the application the sum of one hundred rupees in cash as security for costs
26. Handing over of surplus assets by court.
10. Substituted by the Kerala Adaptation of Laws Order, 1956.
27. Appeals against orders under section 25.
28. Registration of societies found before this Act.
Provided that no such company or society shall be registered under this Act unless an assent to its being so registered has been given by three-fifths of the members present personally, or by proxy, at some general meeting convened for that purpose by the governing body.
In the case of such a society, if no governing body shall have been constituted on the establishment of the society, it shall be competent for the members thereof, upon due notice, to create for itself a governing body to act for the society thenceforth.
29. Such society to file memorandum, etc., with Registrar.
30. Registrar to maintain a register of societies.
- The Registrar shall maintain a register of societies in which shall be entered the name of every society, the location of its office, the date of its registration and the names of the documents filed in pursuance of the provisions of this Act.
- The memorandum and all other documents relating to each society shall be kept filed in a separate file book maintained for each society.
- Where the Registrar has reasonable cause to believe that a society is not functioning, he shall send to the society by post a registered letter inquiring whether the society is functioning.
- If the Registrar either receives an answer from the society to the effect that it is not functioning or does not within one month after sending the letter referred to in sub-section (3), receive any answer, he may publish in the 11[Kerala Government Gazette] and send to the society by post a registered notice that at the expiration of three months from the date of that notice, the name of the society mentioned therein will, unless cause is shown to the contrary, be struck off the register as defunct.
11Substituted by the Kerala Adaptation of Laws Order, 1956.
31. Inspection of documents.
32. To what societies the Act applies.
Charitable societies, societies established for the promotion of science, literature or the fine arts, the deffusion of useful knowledge, the foundation or maintenance of libraries or reading rooms for general use among the members or open to the public, or public museums and galleries of painting and other works of art, collections of natural history, mechanical and philosophical inventions, instruments or designs.
33. Trial of offences under the Act.
The court imposing any fine under this Act may direct that the whole or any part thereof be applied in or towards payment of the cost of the proceedings.
Notwithstanding anything contained in the Code of Criminal Procedure, 1898, the Registrar is authorized at any time, on receipt of such compensation as may be fixed by him, to compound any offence punishable under the foregoing provisions of this Act. Such composition shall have the effect of an acquittal of the accused.
34. Saving of existing societies.
The Act for the Registration of Literary Scientific and Charitable Societies in Cochin (Cochin Act II of 1088) is hereby repealed.